REQUIREMENTS FOR ON-SITE CONTRACTORS
20 January 1998
1. ACCESS TO NRL
Parking at the Naval Research Laboratory (NRL), Washington DC is limited. This may require the Contractor to provide alternate means of transportation to and from the site. Contracts that will require deliveries of construction type building material or heavy equipment and contractor escorts should contact the security individual listed in Section G of the contract to make prior arrangements for admission to the NRL.
(b) BADGES AND CAR PASSES
The Contractor shall return all personnel security badges, vehicle passes, or keys issued by NRL Security to the Contracting Officer’s Representative (COR) named in Section G of the contract. Badges and vehicle passes shall be returned at the completion of technical performance of the contract regardless of the expiration date of the badge or pass.
(c) TEXTBOOKS AND/OR REFERENCE MATERIALS
The Contractor shall return all textbooks and reference materials checked out from the NRL’s Library to the Library at the completion of the individual’s performance or contract performance in accordance with NRLINST 12290.1B dated 1 October 1991.
2. NRL HOURS OF OPERATION AND HOLIDAY SCHEDULE
All or a portion of the effort under this contract will be performed on a Government Installation. The normal work week will be established by the COR named in Section G of the contract. No deviation in the normal established work week will be permitted without express advance approval in writing by the COR. In the event that the Contractor fails to observe the established work week, any costs incurred by the Government resulting there from shall be chargeable to the Contractor.
The following federal holidays are authorized exceptions to the normal work week
|NAME OF HOLIDAY||TIME OF OBSERVANCE|
|New Year's Day||1 January|
|Martin Luther King Jr. Day||Third Monday in January|
|Presidents Day||Third Monday in February|
|Memorial Day||Last Monday in May|
|Independence Day||4 July|
|Labor Day||First Monday in September|
|Columbus Day||Second Monday in October|
|Veteran's Day||11 November|
|Thanksgiving Day||Fourth Thursday in November|
|Christmas Day||25 December|
Any other day designated by federal statute, Executive Order, or Presidential Proclamation.
In the event that any of the above holidays occur on Saturday or Sunday, the holiday must be observed by the Contractor in accordance with the practice observed by the assigned Government employees at the using activity.
Contractor personnel performing work under this contract at NRL shall limit their observation of holidays to those set forth above. In the event Contractor personnel work during a holiday other than those above, no form of holiday or other premium compensation will be reimbursed as either a direct or indirect cost. However, this does not preclude reimbursement for authorized overtime work.
When NRL grants emergency administrative leave to its Government employees, Contractor personnel performing effort at NRL must also be dismissed. However, the contractor shall continue to provide sufficient personnel to perform requirements of critical efforts already in progress or scheduled at the Laboratory.
3. INFORMATION REGARDING SPONSORSHIP OF NON-US CITIZENS ASSIGNED TO THIS PROJECT
Before allowing a non-U.S. citizen access to information required to perform this contract, to information generated in performance of the Statement of Work of the contract, or to a Government facility in connection with the work, the Contractor shall obtain written approval from the Security official listed in Section G of the contract.
4. ON-SITE PERSONNEL
Within 60 days after date of contract award, the contractor shall submit to their cognizant Defense Contract Audit Agency (DCAA) a list containing the names of personnel working under the contract on-site at NRL. The contractor shall submit an updated list to DCAA on an annual basis thereafter.
If the contractor has more than one contract requiring on-site work at NRL, the annual updated list may be consolidated to include all contracts by number and the names of the on-site personnel working with each.
This requirement does not apply to firm-fixed-price contracts unless the contract requires a specified level of effort to be provided over a stated period of time.
5. CONTRACTOR OCCUPATIONAL SAFETY AND HEALTH (OSH) PROGRAM COMPLIANCE
The Contractor is responsible for their employee’s safety and health and must abide by the appropriate federal and state Department of Labor Occupational Safety and Health Administration standards for program compliance. Section 20 of the Construction and General Industry standards requires a contractor to have a safety program and provide it to the Safety Individual named in Section G of the contract, if applicable.
6. RADIATION SAFETY
(a) OCCUPATIONAL EXPOSURE TO RADIATION
In accordance with NAVMED P-5055, medical examinations may be required for contractor personnel being considered for routine assignment to duties or occupations under this contract that require exposure to ionizing radiation or the handling of radioactive materials.
The Contractor is responsible for ensuring required medical examination(s) is/are conducted. The examinations such as Preplacement Examinations (PE), Reexamination (RE), Situational Examinations (SE), and Termination Examinations (TE) will be conducted in accordance with NAVMED P-5055.
As a result of this examination a pass/fail determination shall be made by the Examining Physician and a written report identifying the type of examination (PE, RE, SE, TE) and the results (pass/fail) forwarded no later than 45 days after each examination to the NRL, Attn: Safety Branch, Code 1240.
For any work to be performed at any NRL site, contractor personnel may be required to wear an NRL issued radiation dosimeter. A radiation dosimeter will not be issued to any contractor personnel until the written test report indicating that the employee passed the examination is received by NRL Code 1240.
For contracts already in place, a Preplacement examination shall be performed within 60 days.
(b) RADIOACTIVE MATERIAL OR RADIATION PRODUCING DEVICES
The Contractor shall notify the NRL Safety Branch, Code 1240 in writing at least two(2) weeks in advance of all shipments to and from any NRL site of radioactive material or radiation producing devices (e.g., x-ray machines). Shipments of radioactive material received without notification may be returned to the point of origin.
(c) LASER SAFETY
In accordance with OPNAVINST 5100.23D, medical examinations are required for contractor personnel being considered for routine assignment to duties or occupations under this contract that requires work with Class 3B, Class 4 and certain Class 3A lasers.
The Contractor is responsible for ensuring the required medical examinations(s) is/are conducted. The examinations such as Preplacement Examinations (PE), Reexamination (RE), Situational Examinations (SE), and Termination Examinations (TE) will be conducted in accordance with NAVMEDCOMINST 6470.2A.
As a result of this examination, a pass/fail determination will be made by the Examining Physician and a written report identifying the type of examination (PE, RE, SE, TE) and the results (pass/fail) forwarded no later than 45 days after each examination to NRL, Attn:Safety Branch, Code 1240.
For contracts already in place, a Preplacement examination shall be performed with 60 days.
In addition to medical examinations, initial laser safety training is required to working with Class 3B, Class 4 and certain Class 3A lasers. Annual refresher training is also required for these systems. Contact the Safety Branch, Code 1240 for details of the training and medical surveillance programs.
(d) RADIOFREQUENCY SAFETY
In accordance with OPNAVINST 5100.23D, all contractor personnel being considered for routine assignment to duties or occupations under this contract that require work with systems that emit radiofrequency (RF) radiation above the permissible exposure limits of DOD INST 6055.11 shall receive initial and annual safety training. Contact the Safety Branch, Code 1240 for details of the training program.
7. ACQUISITION AND HANDLING OF AMMUNITION, ENERGETIC, AND EXPLOSIVE MATERIALS/ORDNANCE/DEVICES, PYROPHORICS, AND INERT ITEMS
The Contractor is responsible for ensuring that its personnel comply with the safety regulations and instructions in NAVSEA OP5, Volume 1, Ammunition and Explosives Ashore, NAVSEAINST 8020.9 and NRLINST 8020.1 when working with ammunition, energetic or explosive materials or devices.
The Contractor shall:
(a) Certify his/her employees are trained and qualified.
(b) Provide a letter to the COR stating that the employees who use explosives (or who supervise employees who work with explosives) are trained and qualified to perform the work.
(c) Renew the certification annually and whenever operations are significantly changed.
The report shall include the following information for each purchase:
(1) Name, nomenclature of the material(s), or devices;
(3) Name of the COR or TM listed in Section G of your contract including the COR’s or TM’s division code;
(4) Location where chemicals will be stored;
(5) Contract number;
(6) Material Safety Data Sheet for each item;
(7) Date of shipment and anticipated delivery date.
Chemical purchases, for purposes of this clause, means all chemicals regardless of their usage.
The contractor shall notify the NRL Safety Officer, Code 1240 in writing at least 2 weeks in advance of all shipments to NRL of energetic or explosive materials, explosive ordnance/devices, pyrophorics and pyrotechnics. Shipments received without notification will be returned to the point of origin.
The contractor shall notify the NRL Safety Officer, Code 1240, of shipments of empty, inert, or "dummy" explosive devices 24 hours before their arrival at NRL. Appropriate documentation must accompany each item or they will be returned to the point of origin.
8. HAZARDOUS MATERIAL CONTROL AND MANAGEMENT
See the contract clause entitled "Hazardous Material Identification and Material Safety Data" (FAR 52.223-3) for definition of "hazardous material."
For purpose of complying with the contract clause entitled "Hazardous Material Identification and Material Safety Data," any hazardous material used or stored by the contractor at any NRL site shall be considered to be delivered under this contract.
After contract award, MSDSs required by the contract clause shall be submitted to the COR named in Section G of the contract and NRL Safety Branch, ATTN: Code 1240.
The contractor shall comply with NRLINST 4110.1A, NRL Hazardous Material Control and Management (HMC&M), when using or storing hazardous material at any NRL site. Copies of the instruction may be obtained from NRL Safety Branch, Code 1240, (202) 767-2232.
If hazardous material is to be used or stored by the contractor at any NRL site, the contractor shall provide the following information to the COR at the time the material is ordered or no later than the time the materials are delivered to any NRL site.
a. A copy of the MSDS for each HM used or stored at NRL. (In addition, contractors must ensure that MSDSs are available at a central location in the workplace).
b. The precautionary measures implemented to protect personnel using HM.
c. The labeling system used by the contractor. (The labeling system must meet the requirements of 29 CFR 1910.1200 and 29 CFR 1910.1450.
d. The procedures used to evaluate personnel exposure.
e. An inventory of all HM used or stored at NRL. (For each chemical, the inventory must include location, quantity at NRL and chemical name).</p></p>
9. EXPOSURE TO HAZARDOUS MATERIALS
In accordance with 29 CFR 1910.1200, the Contractor is hereby advised that a wide variety of hazardous materials are used and stored at the NRL and that some contractor personnel may be exposed to these materials under normal working conditions or foreseeable emergencies. MSDSs for materials currently used at NRL are available in the NRL Safety Branch. The NRL Safety Branch may also be contacted for information on the hazardous material labeling system used in the NRL workplace and for required protective measures to be observed by the contractor personnel when working with or near such materials. It is the responsibility of the contractor to provide information and training to their employees as required in 29 CFR 1910.1200(h). (Ref: NRLINST 4110.1A).
10. ON-SITE "HOT-WORK"
Whenever performing hot-work, such as soldering, welding or cutting with open flame torches, on any NRL site, the contractor is required to coordinate with the following prior to beginning work:
(1) Resident Officer-in-Charge of Construction (ROICC-9040)
Phone (202) 767-1037
(2) Naval District Washington Fire Department (Code 1250)
Fire Protection Inspector, (202) 685-0209/0211
11. ENVIRONMENTAL POLLUTION PROTECTION
The contractor shall comply with environmental protection laws (EPA) including the Clean Water Act, Clean Air Act, Resource Conservation and Recovery Act and Federal Facility Compliance Act. Inspections by an EPA agency official may include questioning of the contractor personnel that are working with or have knowledge of hazardous materials and waste. Contractors are required to provide environmental training and maintain the appropriate documentation for Federal, State and local regulations.