1. BACKGROUND: The Naval Research Laboratory (NRL), located at 4555 Overlook Ave. S.W. Washington, D.C., is the Navy's corporate laboratory and is one of the principal in-house research and development laboratories of the U.S. Government. The NRL has a requirement for Transportation Equipment Management, Operation and Maintenance of the Equipment; Maintenance of Grounds; and Pest Control Services.

1.1 SITE CHARACTERISTICS: The NRL is located inside of the Washington Beltway (Interstate 95/495) along the east bank of the Potomac River with access directly to Interstate 295. The site covers approximately 132 acres and has approximately 100 one to five story buildings.

2. APPLICABLE DOCUMENTS: The Contractor shall comply with the applicable portions of all documents listed in Enclosure No. I. In the event there is a conflict between the applicable documents and the Statement of Work, the Applicable Documents shall take precedence.

3. SCOPE: The Contractor shall furnish the required personnel and materials to provide Transportation Equipment Management, Operation and Maintenance of Transportation Equipment; Grounds Maintenance Services; and Pest Control Services at the Naval Research Laboratory, Washington, D.C. and annex (Bldg. 256 on Bolling A.F.B.). The Contractor shall maintain transportation equipment at Naval Research Laboratory's field sites (Pomonkey, MD; Blossom Point, MD; Maryland Point, MD; Chesapeake Beach MD; and the Midway Research Center, Quantico, VA. The Contractor shall perform pest control services at the Naval Research Laboratory's field sites (Pomonkey, Blossom Pt.; and Maryland Pt.; Midway Research Center). Except where specified elsewhere in this contract all work shall be performed during the government's regular working hours. For the purpose of this contract regular working hours are 7:00am to 4:30pm Monday through Friday. The Contractor shall provide a computer program to maintain equipment inventory; maintenance and repair of all transportation equipment. The Contractor shall also provide a computer program that tracks where, how many, and what care is given to flowers, plants, and trees planted each year. The Contractor shall also provide a computer program that tracks pesticide usage by location, type of pests, and control method. All software shall remain the property of the Government and must be readily available for review by the COR.

3.1 Personnel: The Contractor shall provide on-site personnel for a continuous eight hour period (exclusive of a lunch break) within the regular work hours. The Contractor shall employ at all times a sufficient number of qualified employees to properly, safely, and economically manage, operate, repair and maintain the equipment & vehicles, landscaping & grounds, surfaced areas, irrigation systems, and pest control services as stated in this contract. The Contractor shall provide sufficient, full time on-site supervision to fulfill the terms and conditions of this contract. The Contractor shall ensure that all work required by this contract is satisfactorily supervised by a Project Manager.

All matters pertaining to the employment and supervision, or compensation, promotion and discharge of contract employees are the responsibility of the Contractor, who is in all respects their employer. The Contractor shall acquire safety vests and require all contractor employees wear said vests while on NRL. grounds. These vests shall remain the property of NRL, be safety orange in color, with reflective material marking "NRL GROUNDS CREW". The Contractor shall make his employees available for specialized NRL Safety Training when NRL regulations require such.

The Project Manager shall be on site while contract work is in progress to receive notices, reports or requests from either the Contracting Officer or COR. The Head Groundskeeper shall be on site, to provide updates, recommendations, and schedules to the COR while the contract is in progress. Not later than five days after contract start date, the Contractor shall provide the COR with a written listing of telephone numbers of individuals designated as supervisory employees, as well as the Program Manager which the Government may use at any time. The Contractor shall exercise direct control over his employees to ensure proper behavior and conformance to applicable NRL policies. The Contractor shall be responsible for selecting personnel who are qualified to perform the required services, for supervising techniques used in their work and for keeping personnel informed of all improvements, changes and methods of operation. The Contractor shall be responsible for providing his employees with personnel protective equipment where required. The Contractor shall obtain proper identification, credentials and clearances (secret facility & secret PERSONNEL) as are necessary for his personnel and for assuring that vehicle operators and mechanics have the required licenses and /or certificates. The Contractor shall provide qualified equipment operators possessing valid State or District of Columbia licenses for class of vehicle operated when operating Government-owned, Contractor-owned, or Contractor-leased/rented equipment in the performance of this contract. Government licensing must be in accordance with NAVFAC-P-300 (May 1997), Management of Transportation Equipment.

3.1.1 On Site Project Manager: The Contractor shall provide an On Site Project Manager during regular working hours. The Project Manager shall be designated in writing by the Contractor to have complete authority to act for the contractor in every detail during the term of the contract. The Project Manager shall be responsible for the overall management and coordination of all work and shall act as a central point of contact with the Government. The Project Manager shall obtain an out-of-hours badge (secret clearance). After normal working hours, the Project Manager shall be available and at the site within one hour from notification. The Project Manager shall meet with the COR daily (at the COR’s office) to review new and old work. The Project Manager shall ensure that all indefinite quantity (IDQ), pest control and bulk trash requests are picked up from the Contractors mail box (located at the COR’s office) twice daily.

3.1.1.1 Project Manager Minimum Experience: The Project Manager shall have at least three (3) years of recent (within the last five (5) years) experience in the management and supervision of transportation, grounds maintenance, and pest control for a facility of the approximate size and characteristics of NRL.

3.1.2 On Site Head Groundskeeper: The Contractor shall provide On Site Head Groundskeeper during regular working hours. The Contractor shall provide qualified Head Groundskeeper with a Bachelors degree in Horticulture, or a related field from an accredited University. The Head Groundskeeper shall be required to make recommendations and provide plans for all landscaping maintenance activities, provide flower arrangements for requested ceremony set-ups (the flowers/ornamental shall be from NRL gardens), be a certified District of Columbia turf/ornamental pesticide applicator for lawns/plants. The Head Groundskeeper shall be able to provide information and recommendations on changing requirements in the industry. The Head Grounds Keeper shall obtain an "out-of-hours" badge (secret clearance).

3.1.2.1 Head Groundskeeper Minimum Experience: The Head Groundskeeper shall have at least three (3) years of recent (within the last five (5)years) experience in the management and supervision of landscaping and grounds maintenance for a facility of the approximate size and characteristics of NRL.

3.1.3 On Site Lead Master Mechanic: The Contractor shall provide On Site Lead Master Mechanic during regular working hours. The Contractor shall provide qualified Automotive Service Excellence (A.S.E.) and International Mobile Air Conditioning Association (I.M.A.C.A.) certified Master Mechanic capable of servicing, inspecting, maintaining, repairing, and overhauling both gasoline and diesel engine-powered vehicles, equipment and their A/C systems. The Lead Master Mechanic shall obtain an out-of-hours badge (secret clearance).

3.1.3.1 Lead Master Mechanic Minimum Experience: The Master Mechanic shall have at least three (3) years of recent (within the last five (5) years) experience in the management and supervision of an equipment fleet of the approximate size of NRL's.

3.2 Contractor Assistance: The Government reserves the right to inspect any and all of the work that the contractor has claimed to have performed. The Contractor shall instruct his employees to furnish assistance, as required, in the performance of these Government inspections of the work performed.

3.2.1 SNOW PLAN: The Contractor shall provide by September 1 of each year a snow plan that includes the following information at a minimum: Names and phone numbers of the supervisor in charge, the total number of available personnel, sources for any additional personnel, provisions for extended stay on base during snow emergencies plan (i.e. how to feed/rest laborers), when all the snow equipment will be available, requests for additional spare parts, available amount of snow tools/ice melt chemicals etc., list of vendors available to provide raw materials, additional laborers, as well as a plan of how the contractor intends to meet the requirements within enclosure XIII. (CDRL A001)
 

3.3 REQUIREMENTS FOR TRANSPORTATION EQUIPMENT MANAGEMENT, OPERATIONS, AND MAINTENANCE

The Contractor shall provide all supervision, labor, tools, materials, supplies, equipment, and transportation (except as furnished and indicated by the Government) to provide transportation equipment management, operation, maintenance and repair of equipment services. Should any of the work required within this section exceed the level of expertise of the contractor, the contractor shall obtain estimates from three (3) separate companies and submit these estimates to the COR for review and approval prior to subcontracting for the work to be completed. Unless noted otherwise herein, the Contractor shall perform all regular services during regular working hours (7:00 a.m. and 4:30 p.m.). Such services include the following:
 

a.  Purchase and dispense gasoline and diesel engine fuel.

b.  Issue gasoline credit cards to Government approved users of Government owned vehicles.

c.  Perform scheduled and unscheduled maintenance and repair services on all equipment and vehicles.

d.  Provide services to clean exteriors and interiors of equipment and vehicles.

e.  Provide dispatching services. Coordinate use of Navy Taxi Service Vehicles.

f.   Provide qualified equipment operators for support of fixed requirements. Provide qualified operators for material handling equipment, light, medium, heavy, and tractor-trailer trucking and tow truck (wrecker) services.

g.  Provide testing and licensing service for Government employees and Government contractor personnel as per NAVAC P-300 (May 1997) and NRLINST.11200.3B.

h.  Provide Snow Removal services.

i.   Provide services necessary to cope with emergencies such as those from accidents, natural disaster or breakdowns of equipment.

j.   Provide vehicle inspection, title and tag service.

k.  Provide record keeping (hard copy & computer data) on vehicles/equipment maintained.

3.3.2 Vehicles and Equipment Assignment - All vehicles and equipment listed in enclosure No. II are categorized as follows:

3.3.2.1 Sole Government Use (Class "B" Assignment): Specified terms of equipment which shall be utilized solely by Government personnel or by others specifically authorized by the Government on a regular or continuous basis for the conduct of official business.

3.3.2.2 Limited Contractor Use (Class "C" Assignment): Pool Vehicles that shall be utilized by authorized Government personnel, and others, as authorized by the Government for the performance of services on an on-call basis. This equipment, when not needed for use by the Government, may be utilized by the Contractor in the performance of work under this contract.

3.3.2.3 General Contractor Use: Specified items of equipment that shall be made available for use by the contractor in providing the services provided herein.

3.3.3 Fuels Procurement: The Contractor shall order and obtain deliveries (from a commercial vendor) of regular (87 octane) unleaded gasoline and diesel fuels required for transportation equipment and other gasoline and diesel powered equipment. The Contractor shall purchase, receive and record fuel deliveries and ensure that fuel levels do not fall below 50 percent capacity. The Contractor shall maintain a log (CDRL A002) of all fuel deliveries made to the station. The Contractor shall record date and time of delivery, type of fuel, weight. percent of oxygen; type and volume of oxygenate; leak test certificate for the vehicle; and gallons delivered. All fuel delivery tickets shall be kept and maintained at Building 36 for review by the Government.

3.3.3.l Fuel Delivery Safety Requirements: During fuel delivery operations (replenishment of underground fuel tanks by tanker truck) the Contractor shall keep area clear of all unauthorized traffic and pedestrians. No smoking or open flames shall be permitted in area.

3.3.3.2 Fuel Security Requirements: The Contractor shall ensure that all fuel dispensing pumps are locked or properly secured at all times when not dispensing fuels. Government-owned fuel shall only be issued to approved Government-owned vehicles, equipment and projects. The Contractor shall report all suspected or attempted violations to the COR and to the NRL Security Forces Supervisor.

3.3.3.3 Fuel Dispensing Services: The Contractor shall provide services to dispense/issue gasoline and diesel fuel to approved Government-owned vehicles, equipment and projects. Fuel shall be dispensed/issued at the Building 36, pump facilities. Fuel shall be dispensed from 7:00 a.m. to 4:15 p.m., Mondays through Friday, except holidays. Service to Customers requiring fuel shall start within two (2) minutes of vehicles’ arrival. During each fuel dispensing the Contractor shall provide other services to include: checking fluid levels (cooling, oil, brake, battery, hydraulic, windshield wash); adding fluids as necessary; checking tire inflation and adding air as required to approved Government-owned vehicles and equipment. The Contractor shall make a visual inspection of vehicle and advise the Dispatcher of any recent/major damage. Approximately 500 gallons of diesel and 4000 gallons of gas are dispensed monthly. The Contractor shall re-supply various emergency diesel generator fuel tanks located throughout the Laboratory. A location/capacity list of these tanks is listed in enclosure NO. II part 2. The Contractor shall ensure that tanks never drop below 50 percent capacity (generators are run once a week for one hour unless under emergency conditions). Fuel required to be delivered to such items as emergency generators, research projects and remote locations shall be transported in approved safety containers and vehicles.

3.3.3.4 Gasoline Credit Cards: The Contractor shall obtain and maintain one (or more if needed) types of national brand (commercial vendor) gasoline/fuel credit card(s) for issuance to NRL employees at Washington D.C. and other NRL field sites including Stennis Space Center, Mississippi; Key West, Florida; Shadwell, Alabama. The Contractor shall provide approximately ten (10) credit cards for use. The Contractor shall provide credit card invoices that clearly document where the card was used and who used it.

3.3.3.5 Gasoline and Diesel Record Keeping and Reports: The Contractor shall be responsible for maintaining records and submitting separate diesel and gasoline records of fuel issued to equipment/vehicle by USN registration number, or authorized user in cases where equipment is not USN-registered. The Contractor shall also maintain fuel inventory records for fuel issued to each equipment/vehicle by USN registration number, the location obtained on each credit card, and submit reports on these records monthly to the COR.

3.3.3.6 Daily Fuel Issues and Status Record: This record shall be used to collect and maintain information concerning vehicle/equipment fuel usage and overall fuel usage status. During each fuel issue, the Contractor shall record the number of gallons issued; type of issue, i.e., gasoline or diesel fuel; mileage or hour meter reading of equipment, USN identification number; and the signature of the individual receiving the fuel. The Contractor shall record both start-of-day pump and depth readings and end-of-day pump and depth readings, and the daily gallon total of fuels issued at NRL. This record shall be maintained (CDRL A003) on a daily basis at Building 36 and be available for inspection by the COR.

3.3.3.7 Weekly Fuels Issued Summary: The Contractor shall submit a summary report (CDRL A004) of all fuels issued for the week between Saturday to Friday by close of business (3:00 p.m.) on Friday of each week.

3.3.3.8 Monthly Fuels Summary: The Contractor shall summarize all fuel issues from the Daily Fuel Issues and Status Records and all fuel delivery information on a monthly basis and prepare and submit a Monthly Fuels Summary Report (CDRL A005) to the COR by the third working day of the following month.

3.3.4 Vehicle and Equipment Dispatching and Control: The Contractor shall provide all personnel to develop and implement a system for dispatching and controlling all Government furnished vehicles and equipment listed in Enclosure No. II. The Contractor shall be responsible for providing dispatching service for the activity during normal working hours. The Contractor will issue equipment dispatch Trip Tickets (DD form 1970 Motor Vehicle Utilization Record) and maintain a Dispatch Log, NAVFAC form 9-11240/2, (CDRL A006) for all equipment dispatched from the vehicle/equipment pool on an employee-driver or Contractor-driver provided basis. The Contractor shall confirm taxi service with passengers requesting transportation within eight working hours prior to pickup. The Contractor shall inspect each vehicle that is returned to the pool after each use. Dispatching of vehicles/equipment that are assigned on a continuing basis (class "B") will be done in accordance with existing station instructions or as directed by the Government representative. Dispatchers shall be instructed to be conscious of fuel conservation, to assign vehicles most suitable to the requirements, to consolidate trips whenever possible and to inspect vehicles before and after each use for required equipment, damage and cleanliness of interiors and exteriors, this shall include general contractor use vehicles inspected weekly. The dispatcher will take the appropriate action to correct any deficiency found. The contractor shall implement a system to control the vehicles/ equipment location in the parking lots used by the contractor, example: all vehicles in need of repair placed together, all like pool vehicles located together, all vehicles parked in a safe location to reduce damage/fire lane obstruction/gas pumps clear/trash dumpster clear.

3.3.4.2 Vehicle/Equipment Off-Station Use: The Contractor shall, for all Vehicles/Equipment, regardless of assignment category, issue DD Form 1970/11 ("Trip Ticket") specifically authorizing (i.e., ink stamped) "off-station" use when they will be operated outside of the NRL main site. Vehicles and equipment in assignment category (1) may have "off-station" usage authorized on monthly trip tickets. When vehicles and equipment in assignment categories (2) and (3) are required to be operated off-station, trip tickets shall be issued in each case prior to usage and turned in after usage.

3.3.4.3 Monthly Summary of Equipment Utilization Report: The Contractor shall prepare and submit a Monthly Summary Report of Equipment Utilization, in accordance with NAVFAC P-300, covering the period from the first through the last day of the reported month (CDRL A008). Each report shall be submitted to the COR by the third working day of the following month. All equipment labeled "out-of-service" shall not be exempt from this requirement. The contractor shall provide a Monthly Summary Report of Equipment Utilization for that equipment, as well.

3.3.4.4 Services Provided by the National Capital Region/Department of the Navy Motor Pool (NCRDNMP): The NCRDNMP uses a fleet of radio-dispatched passenger cars to provide point-to-point Navy Taxi Service within the National Capital Region. The Contractor shall be responsible for (1) receiving transportation requests from authorized NRL employees; (2) requesting appropriate service from the NCRDNMP; (3) advising the requester of the assigned three digit trip number that will be displayed on a card in the windshield of the vehicle at time of pickup; and (4) maintaining a log (CDRL A009) of NCRDNMP usage by NRL Code. (NRLINST 11200.2F pertains). The average number of calls per month requesting NCRDNMP transportation services will be 50.

3.3.4.5 Taxi/On Base Tour /Light-Delivery Service: The Contractor shall provide taxi service within the National Capital Region in response to requests from authorized users who may not be authorized (not allowed) service under paragraph 3.3.4.4. All Taxi/Tour/delivery service shall be approved by the COR or QA. Taxi service shall also be utilized for shuttle service to established bus routes, and for small parcel delivery/pickup of material. The contractor shall provide On Base Tour service for VIP visits. Taxi/On Base Tour/Light Delivery service shall be recorded on a dispatch log (CDRL A010) reflecting date of call, time of call, time and location of passenger pick up, destination and time. Taxi/On Base Tour/Light Delivery services average 350 trips per month. Taxi/On Base Tour/Light Delivery service shall be available during regular working hours and during out of hours. Vehicles for this service will be drawn from the motor pool (Class C assigned Vehicles). Approximately 320 man-hours are required for this service per month.

3.3.4.6 Scheduled Shuttle Bus Service: The Contractor shall provide scheduled base bus shuttle (twenty-passenger bus) service as set forth below. Shuttle bus schedules are subject to periodic change; however, the basic route and frequency shall remain similar to that shown in Enclosure No. 4 (map of bus route).

The following are the Naval Research Laboratory's base shuttle bus schedules that shall be the Contractor's responsibility to operate. The shuttle bus service requires one (1) twenty-passenger bus (school bus type) and will operate Monday through Friday except Federal Holidays. The hours of operation each day will be from 6:00 a.m. to 5:30 p.m. Stop locations and times of departure are:

3.3.4.8 Contractor-Owned or Leased/Rented Equipment: At any time the Contractor operates Contractor-owned or leased/rented equipment at NRL, both the equipment and operators shall meet all of the requirements of the Department of Transportation Federal Motor Carrier Safety Regulations, and comply with the licensing requirements of state and local motor vehicle laws. In all cases, where the Contractor utilizes Contractor-owned or leased equipment throughout the entire period of this contract at NRL, all such equipment shall be marked as follows: Affixed to each door/side panel, shall be the full name of the Contractor's company and this contract number in block-style characters at least three inches in height, and of a color which provides a high visual contrast to the equipment color. Contractor may be required to lease/rent automotive type equipment and construction equipment to perform duties stated in the contract. The Contractor will be reimbursed for necessary lease/rental equipment when prior approval is obtained by the COR.

3.3.4.9 Motor Vehicle Fuel Economy: The Contractor shall operate Transportation Equipment in the most fuel efficient manner possible. The Contractor shall provide both initial contract start-up and continuing periodic instructions to his-employees in accordance with paragraph 3.7 and its subparagraphs of NAVFAC P-300, entitled "Guidelines for Achieving Motor Fuel Economy". Prolonged engine warm-up, engine idling while waiting, and the use of the air conditioner shall be kept to a minimum.

3.3.4.10 Accident Reporting for Contractor-Operator Vehicles and Equipment: In accordance with NRL Instruction 5102.1A (Accident Investigation and Reporting) or latest revision, the Contractor shall report (CDRL A011) any accident involving a Government-Owned Vehicle operated by the contractor's or Government's operators. The Contractor shall notify the COR and NRL Security within one (1) hour of being advised of accident. The Contractor shall provide a written statement to the COR regarding action taken to prevent accidents from happening in the future.

3.3.5 Motor Vehicle Operations Services: The Contractor shall provide services both on a scheduled and unscheduled basis in support of Government administrative operations as follows:

3.3.5.1 Scheduled Services: The Contractor shall provide the services of motor vehicle operators to perform the following requirements:

3.3.5.1.1 Research and Development Services Division (RDSD) Service Desk Support Service: The Contractor shall provide one pick-up truck (identified in Government Furnished Equipment) and one (1) operator to support the RDSD Service Desk. This service will be used to transport personnel, material, and equipment to various work sites at the activity and field sites, in support of the activities maintenance and utilities functions, alteration and repair of buildings, and maintenance and repair of roads and grounds on a daily basis. RDSD Service Desk vehicle will be used to go off station to pickup/return supplies, parts, and equipment for service work to support the maintenance and utilities branch functions. The operator shall be capable of loading/unloading and securing transported material up to 50lb. Regular hours for this service shall be 6:30 a.m. to 3:00 p.m., Monday through Friday, except Government holidays. The above service shall also be required on an out-of-hours basis at the scheduled hourly rates. Out-of-hour services average approximately five (5) hours per month. The Contractor shall submit a detailed trip ticket (DD Form 1970) daily.

3.3.5.1.2 Light and Medium Trucking Services: The Contractor shall provide light and medium trucking services (up to 26,000 pounds GVWR) required in support of the activity using applicable trucks as required and identified in Government Furnished Equipment. This service will be used to transport material and equipment to and from various locations on and/or off the station. This service shall be available from 7:00 a.m. to 4:00 p.m., Monday through Friday, except holidays. The approximate number of man-hours required for these services are 320 per month. The above services shall also be required on an "out-of-hours" basis at the hourly rates scheduled. "Out-of-hours" services average 40 hours per month.

3.3.5.1.3 Heavy Trucking Services: The Contractor shall provide heavy trucking services, up to 150 miles from NRL, required in support of the activity. Such heavy trucking may consist of operation of tractors and semi-trailers, tractors and full trailers, trucks with dolly converters, and full trailers in excess of 24,000-pound GWVR. Included is transporting of heavy construction equipment and transporting of overweight and oversized loads. This service shall be available from 7:00 a.m. to 4:00 p.m., Monday through Friday, except holidays. The approximate number of man-hours for heavy trucking services during normal working hours is 4,000 per year. Additionally, the approximate amount of man-hours for "out-of-hours" heavy trucking services is 2,000 per year. All services for heavy trucking involving equipment/material movement off-station shall be done in accordance with NRLINST 4600.1H (SHIPMENT OF MATERIAL AND EQUIPMENT).

3.3.6 Special Hauling Permits: The Contractor shall acquire special road hauling permits for dangerous or outsized cargo and for material transportation operations. The Government will provide assistance as necessary to obtain these permits. The Contractor shall notify the COR in each case. The above permits are required on the average of five times per year, and may be from the states of Maryland, Virginia or Washington, D.C.

3.3.7 Maintenance of Transportation Equipment: The Contractor shall provide all supervision and personnel to provide scheduled maintenance and unscheduled (breakdown) maintenance services for vehicles and equipment listed in Enclosure No. II, in accordance with NAVFAC P-300, Management of Transportation Equipment. The Contractor shall provide all materials and repair/replacement parts including oils, lubricants, grease and other equipment fluids. All repairs shall be performed in accordance with manufacturer's manuals and NAVFAC P-300. The Contractor will be reimbursed for all material required for the above services. Necessary equipment to maintain and repair transportation equipment will be furnished by the Government listed in Government Furnished Equipment. Vehicles and equipment too large to be worked on in Government provided garage areas shall be repaired and maintained outside of the garage. Vehicles and equipment in enclosure III, part 1 shall be maintained at field sites, (Enclosure 5). The Contractor shall take all necessary precautions to prevent fuels, oils, lubricants or other hazardous materials from entering the storm drains. The Contractor shall be responsible for protecting all such vehicles and equipment from the effects of adverse weather elements and damage. In the event that any vehicle or equipment must be taken off station to a dealer/repair shop/inspection station, the Contractor shall provide two-way transportation for it. The Contractor shall also provide bicycle maintenance on an "as required" basis for about 200 bicycles; support is provided in the form of ordering parts, providing service, and maintenance. The Transportation Equipment Management Evaluation Summary (TEMES) shall be completed each month and submitted to the COR on 5-1/4" or 3-1/2" disk. The software shall be useable on a personal computer (IBM compatible) in accordance with CDRL A012.

3.3.7.1 Operator's Inspection Guide and Trouble Report (NAVFAC Form 9-11240/13): The Government will provide the Contractor with these forms. The Contractor shall ensure that each item of equipment is outfitted with a blank copy of this form at all times, including replacement of completed forms turned-in to the Contractor. The Operator's Inspection Guide and Trouble Report indicates those items which motor vehicles operator's are required to inspect before and after operation. This report (CDRL A013) shall be used to document and report deficiencies detected during inspection and operation. The Contractor shall schedule and accomplish subsequent services and corrective maintenance in, accordance with paragraph 4.10.2 of NAVFAC P-300, except that corrective action, if deferrable, shall not be deferred longer than 60 calendar days or the end of this contract, whichever is sooner.

3.3.7.2 Customer Notification: The Contractor shall provide a maintenance schedule in writing (CDRL A014) to each operator of each vehicle with the in shop due date and time for each preventive maintenance and safety inspection. Each operator or the COR will ensure that vehicles are delivered to building 36. The contractor will notify the customers when the vehicle may be picked up.

3.3.7.3 Unscheduled Maintenance: The Contractor shall perform unscheduled (breakdown) maintenance as required to restore vehicles and equipment to safe, effective, operational condition.

3.3.7.4 Shop Repair Orders (SRO): The Contractor shall prepare an SRO (NAVFAC Form 11200/3A) each time labor or materials are expended for the maintenance, repair, modernization, alteration, or improvement of any item of equipment. Both scheduled and unscheduled maintenance shall be documented on SRO forms by the Contractor. The Contractor shall prepare SRO's in accordance with NAVFAC P-300 (May 1997) section 4-1-27 paragraph b.

3.3.7.5 SRO Processing and Submission: The Contractor shall file completed white copies of SRO's in individual vehicle/equipment history jackets. The Contractor shall submit (CDRL A015) completed green copies of SRO's to the COR daily.

3.7.6 Miscellaneous SRO File: The Contractor shall maintain a consolidated miscellaneous file of completed SRO's for any equipment receiving service, and not indicated in Enclosure No. II. The Contractor shall submit (CDRL A015) completed green copies of the SRO to the COR daily.

3.3.7.7 Out-of-service Equipment: The Contractor shall keep and make available for inspection by the COR or Quality Assurance Evaluator (QAE) an up to date list (CDRL A016) at all times of all out-of-service equipment (any equipment that needs repair). The Contractor shall update the list within one (1) work hour after the equipment arrives at repair shop. The placing of equipment on this list is a Contractor responsibility. However, the COR or QAE has the authority to place any piece of equipment listed in Enclosure No. II, or any Contractor-furnished piece of equipment in an out-of-service status at any time for reasons of safety or needed essential maintenance and repair. Out-of-service equipment shall be kept together when waiting for repairs so they can be readily identified and evaluated.

3.3.8 Acceptable Maintenance Services: The Contractor's performance will be inspected and evaluated by the Government utilizing the following indications of acceptable performance:

3.3.8.1 Scheduled Preventive Maintenance Services: These shall be performed on all vehicles and equipment in Enclosure II, except special purpose trailers (IDQ), according to NAVFAC P-300 (May 1997). Normal replacement parts shall be available within one (1) hour. Replacement parts, if unavailable, shall be ordered within one (1) working day from the equipment out-of-service date. All regular preventive maintenance, repair services shall be started within four (4) hours after vehicle has been delivered as requested /scheduled, and continue each workday until completed. If for any reason the work cannot be started within four (4) hours, the Contractor shall notify the COR and the customer furnishing the reason for the delay.

3.3.8.2 Unscheduled Maintenance Service: Deficiencies shall be confirmed by Contractor's Lead Master Mechanic prior to accomplishment of required services. Repair and replacement parts shall be ordered within one (1) working day from the equipment out-of-service date. All repairs shall be started within three (3) working days from the out-of-service date, and continue each workday until completed.

3.3.8.3 Specialized Vehicle Maximum Downtime: Specialized vehicles shall include but not be limited to the following: tow truck, explosives transport trucks, compressed gas cylinder truck, and backhoe. When these vehicles are down due to scheduled or unscheduled maintenance, all repair and replacement parts shall be ordered within one (1) working day of the start of actual repairs, which shall be started within two (2) working days of the out-of-service date and continued each work day until completed. If for any reason the repairs can not be started within two (2) working days, the Contractor shall notify the COR stating the reason for delay.

3.3.8.4 Reliability of Maintenance: The Contractor shall provide all maintenance and repair services to ensure safe and reliable operation of vehicles and equipment, with a minimum of further unscheduled maintenance for repeated repairs for the same deficiency. All vehicles must meet applicable state vehicle safety inspection requirements. All cases of such repeated repairs within the following equipment time frames shall be considered As rework:

(a) Automotive Vehicles: Ninety days or 4000 miles, whichever occurs first.

(b) Other Equipment: Ninety days or 50 operating hours, whichever occurs first.

3.3.8.5 Equipment Under Manufacturer's Warranty: New equipment assigned to NRL may be covered by manufacturer's warranties. The Contractor shall coordinate the accomplishment of warranty work with the manufacturer's performing representative. This work shall be subject to paragraph 2.13 (Warranties and Deficiencies) NAVFAC P-300 (May 1997).

3.3.8.6 Repair Limitations: The Contractor shall be responsible for providing maintenance services in accordance with the following limitations and procedures:

3.3.8.7 One-Time Repair Limits: One-time repair limits are established at $500.00 in repair and replacement materials cost for vehicles of one ton capacity or less, $500.00 for forklifts and at $1500.00 for all other vehicles. If an item repair estimate exceeds the one-time repair limit, the Contractor shall submit repair requirements, including a SRO estimate of all labor required, to the COR within one (1) day of out-of-service date.

3.3.8.8 Tires Replacement: The Contractor shall replace vehicle/equipment tires as required in accordance with paragraphs 4.1.10.7 of NAVFAC P-300 (May 1997) and Materials Handling Equipment Maintenance Manual NAVSUP Publication #538. A record shall be kept of the type, quantity and cost of all tires procured. All worn tires shall be delivered to the Supply Division.

3.3.8.9 Asbestos brakes: The Contractor shall not use asbestos containing brake pads unless prior approval is obtained from the COR. The Contractor shall provide asbestos awareness training to the employees. The Contractor shall provide exposure monitoring on brake jobs known or suspected to involve asbestos.

3.3.8.10 Repair/Replacement Parts: The Contractor shall provide motor vehicle and equipment repair parts equal in quality to replacement parts supplied by the original equipment manufacturer. Commercially purchased or Contractor rebuilt parts may be used if they equal or exceed the quality of the original parts. Used parts shall not be used; however, on an exception basis when other sources have been exhausted, used parts may be used with the COR's approval. The Contractor shall purchase parts from the most economical source readily available. The Contractor shall not store any parts that can be obtained within three (3) days without COR or QA approval. All lubricants used shall meet the requirements indicated in appendix M of NAVFAC P-300 (May 1997). The use of re-refined motor oil shall be used for approved light-duty, gasoline engines. The contractor shall maintain a ChloroFlouroCarbon (CFC) log. (CDRL A017)

3.3.9 Vehicle and Equipment Cleanliness: The Contractor shall provide services to maintain Government furnished vehicles and equipment listed in Enclosure No. II, in a clean condition (exteriors and interiors). The Contractor shall use environmental safe washing detergent, directing wash water towards sanitary drains whenever possible. As a minimum, the following standards pertaining to vehicle/equipment cleanliness shall be observed.

3.3.9.1 Passenger Cars, Busses, and Trucks: Interiors of Class B shall be cleaned at regular scheduled maintenance. Interiors of Class C vehicles shall be maintained at all times. Interiors (floors and seats) shall be vacuumed, glass surfaces (windows and mirrors) cleaned, and all non-fabric surfaces (dash, instrument panel, steering wheel, door panels, vinyl seats) cleaned. Vacuumed surfaces shall be left free of all loose soil and debris Glass surfaces shall be left free of streaks, fingerprints, smudges, dirt, foreign matter, and shall be wiped dry. Non-fabric surfaces shall present a uniformly clean appearance free from dirt, dust, stains, and foreign matter. The use of water to clean interiors shall only be used when approved by the COR or QA. Enclosed cargo areas (beds) and car trunks shall be swept/vacuumed free of soil and debris. Exteriors of Class B vehicles shall be washed and waxed at regular scheduled maintenance. Exteriors of Class C vehicles shall be maintained at all times, and waxed twice a year. All exterior surfaces shall be left free of mud, dirt, road tar, film, oil, bird droppings, bugs, watermarks, and other debris. Any area on the exterior that shows damage and exposes bare metal shall be sealed.

3.3.9.2 Snow removal equipment: Interiors and exteriors of snow removal equipment shall be cleaned and inspected for defects after each use. Repairs shall be started at once. All snow equipment shall be cleaned free of salt and be oiled/greased after each use.

3.3.9.3 Explosive trucks: Interiors, exteriors, engine compartments and under carriages shall be kept clean at all times.

3.3.10 Solid Waste Tracking: The Contractor shall track the type, quantity and cost of all lubricating oils procured.

3.3.10.1 Maintain documentation in compliance with Title V Clean Air Act: The Contractor shall maintain Records and Equipment as required:(CDRL A018)

(a) Gasoline Dispensing
(b) Emergency Generators
(c) Parts Degreaser

3.3.11 REPLACEMENT VEHICLES AND EQUIPMENT: The vehicles and equipment indicated in Enclosure No. 2 are subject to change (plus or minus 15 percent, throughout the contract duration) as the Government receives replacement vehicles and as directed by the RDSD Officer of the Naval Research Laboratory. The Government reserves the right to replace in kind (type) of vehicle or equipment USN numbers set forth in Enclosure No. II, at no increase in cost.

3.3.12 EQUIPMENT TURN-OVER TO CONTRACTOR: All vehicles and equipment indicated in Enclosures No. II, Part 5 and III, Part 2 will be turned over to the Contractor as of the contract start date in an "as-is" condition for use in the provision of services in accordance with this contract.

3.3.13 Station SNOW/ICE Equipment: The Contractor shall ensure that a minimum of four (4) snow plows, three (3) truck salt spreaders and four (4) sidewalk tractors (with either plow/sweeper/snow blower attachments) are ready and available for snow/ice removal operations by 01 November and each day through 31 March of each year. This shall include all required spare parts be readily available. Salt spreaders and plows shall be mounted on the trucks. The Contractor shall test all snow equipment weekly during the snow season, and after each use. All repairs shall start at once.

Indefinite Quantity Work Schedule The Contractor shall provide a schedule to the COR upon receipt of IDQ work advising of the time frame when work will be completed. In this schedule, the Contractor shall also include the estimated number of hours by labor category that will be required to complete the work ordered.

3.3.14 Unscheduled Services: The Contractor shall provide motor vehicle operators to perform the following requirements:

3.3.14.1 Non-scheduled Bus Service: Upon oral or written request from the COR, the Contractor shall provide non-scheduled bus (15/20/45 passenger coach type) service. The Government will give the Contractor one (1) working day of advance notice for non-scheduled bus services. The Contractor shall provide this service during normal working hours. Buses shall leave the location of the requester on time or no later than five (5) minutes after scheduled departure time. The Contractor shall provide the bus from Government furnished equipment or, when more than one bus is required, by rental from a commercial source. Unscheduled bus service requests average three (3) per month with a total of eight hours duration for each service. Approximately 300 man-hours per year for non-scheduled bus service is required. The Government will reimburse the Contractor for necessary leased/rented equipment, if approved prior to lease or rental by the COR.

3.3.14.2 Tow Truck (wrecker) Service: The Contractor shall provide vehicle/equipment recovery (wrecker service) in support of Government assigned equipment. Normal service shall be available five days per week during regular working hours. For service after regular hours the contractor shall provide a listing of qualified on-call tow truck operators together with their telephone numbers to the COR. The COR or the station Duty Officer will be authorized to request towing service after regular working hours. Response time during regular hours shall be thirty (30) minutes. Response time for out-of-hours shall be within 2 hours of COR's or station Duty Officer's call. Recovery of Government assigned equipment beyond the capability of Government-furnished tow trucks is the responsibility of the Contractor. In this case, it shall be the Contractor's responsibility to rent, lease, or subcontract as required to procure adequately sized and equipped tow truck(s) for the recovery of Government assigned equipment. The Contractor shall be reimbursed by the Government for necessary leased or rented towing equipment, if approved prior to lease or rental by the COR. The following is provided as historical data: Five recoveries required each week during normal work hours and two per month after normal work hours. An average of four (4) recoveries per year is more than 50 miles from the NRL main site.

3.3.15 Unscheduled Maintenance and Repair of Special Purpose and Other Equipment: The Contractor shall be required to provide unscheduled maintenance and repair services for the basic vehicular components of special purpose equipment such as research and electronics trailers indicated in Enclosure No. II. These services average 5 per month and approximately 16 hours per service.

3.3.16 Maintenance and Repair of Government Transient Equipment/Vehicles: In the event the COR requires work relating to maintenance/repair of transient equipment (Government owned equipment and vehicles not included in Enclosure No. II), the Contractor will be requested to provide an estimate of the desired work in accordance with the terms of this contract. The Contractor shall support the above estimates, as applicable, with a Shop Repair Order (SRO) for each effort indicating the estimated actions, labor, materials and related costs. The SRO shall be annotated "Estimate" and attached to the Contractor's proposal provided to COR. Approximately 100 labor hours per year will be required for this service.

3.3.17 Snow/Ice Removal Services: When requested by the COR, the Contractor shall provide mechanic in support of out-of-hours snow and ice removal services as described in enclosure XIII. Approximately 500 labor hours will be required for this service.

3.3.18 Light/Medium and Service Truck Driver Out-of-Hours: When requested by the COR the Contractor shall provide "out-of hours" driver service within the Washington Metropolitan Area. Approximately 540 labor hours per year will be required for this service.

3.3.19 Taxi/on Base Tour/Light delivery Service Out-of-Hours: When requested by the COR, the Contractor shall provide out-of-hours driver services within the Washington Metropolitan Area. Approximately 1,200 labor hours per year will be required for this service.

3.3.20 Heavy Truck/ Bus (15/20/45 passenger coach) Service Out-of Hours: When requested by the COR. the Contractor shall provide out-of-hours driver service within the Washington Metropolitan Area. Approximately 2,000 labor hours per year for this service.

3.4 REQUIREMENTS FOR GROUNDS AND GROUNDS STRUCTURES MAINTENANCE AND REPAIR:

The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation (except as furnished by the Government) necessary to provide Grounds Maintenance and Management Services in accordance with the requirements specified herein. The majority of tools, and equipment will be government provided. The contractor shall continually maintain all areas in a well-groomed and freshly manicured condition, utilizing accepted industry standards and practices, and materials where indicated. The services to be provided include:
 

a.  Routine cleanup, policing, cutting, trimming and edging of all grassed areas and lawns

b.  Maintenance of flower beds, shrub beds, tree beds and raised beds replacement/ installation of shrubs, bulbs, flowers, and trees

c.  Leaf clean-up/removal, tree pruning, tree removal, sodding, seeding, soil analysis, fertilization, liming, thatching, aerating, irrigating, erosion control, and back-filling

d.  Continuous routine maintenance and minor repairs to such ground structures as improved and unimproved roads; parking areas (potholes/seal cracks)

e.  Heavy weather/Snow removal services

 f.   Bulk Trash, Recycle Material pickup. Building/room clean-up

g.  Services necessary to cope with emergencies such as those resulting from accidents, natural disasters, breakdown of equipment, floods in buildings from roof leaks, overflowed rest room fixtures, sinks, sprinkler systems, water pipes and other utilities

h.  Insect control, Fungus control

i.   Cob Web removal

j.   Automated record keeping on plants and grounds

k.  Removal of all weeds and debris from fences, retaining walls, storm drainage ditches, window wells, catch basins, roofs and gutters

i.   Other miscellaneous services as described herein

3.4.1.1 Grounds Maintenance Plan: The Head Grounds Keeper shall develop an annual grounds maintenance schedule (CDRL A020) to include: bulbs, annual, fall, and winter plants will be installed/removed, plant mulching will be started/completed, lawn treatment (fertilize, lime, weed control, aerating), new grass replacement, and tree treatment (elms). The contractor shall submit this plan to the COR by the first (1) of March each year. The contractor shall also provide a proposed monthly grounds maintenance schedule, in accordance with CDRL A021, five (5) days prior to the start of each month and shall indicate the proposed date of the accomplishment of all services. The contractor shall comply with this schedule once it has been approved by the COR. In accordance with CDRL A022, the contractor shall provide a grounds summary to the COR on 5-1/4" or 3-1/2" diskette, the software used must be usable on an IBM compatible PC.

3.4.2 Maintenance Requirements:

3.4.2.1 Grass Cutting: The Contractor shall maintain the grassed areas located on the Laboratory, as indicated in Enclosure No. VI (NRL station map), to a minimum height of 2 inches and a maximum height of 3-1/2 inches. Grass cutting must be accomplished in a manner such that it is free of scalping, rutting, bruising, and uneven and rough cutting. Grass clippings shall be uniformly distributed with no excess grass clumps, piles or rows. If any bare ground within the limits of an area included in this contract becomes vegetated with grass, weeds or other similar growth, through natural spread, i.e., not artificially planted, the contractor shall maintain it as part of the basic contract. Prior to cutting, the Contractor shall remove and dispose of all rubbish, debris, and trash which includes leaves, rocks, paper, and other portable objects within the maintenance area as well as, trash, papers and leaves lodged in shrubs, hedges, fences, and along foundation walls. Additionally, the contractor shall remove and dispose of any seedlings and saplings growing within the maintenance area. The Contractor shall dispose of all rubbish and debris, the same day of cutting, using the three (3) large roll-off dumpsters located on the Laboratory.

3.4.2.2 Trimming: In conjunction with grass cutting operations, the Contractor shall trim around trees, shrubs, cultivated areas, fences, poles, walls, buildings, sprinkler heads, lawn hydrants, fire hydrants, and other similar objects to match the height and appearance of the surrounding grassed area. Trimming must be accomplished in a manner such that it is free of scalping, rutting, bruising, and uneven and rough cutting. The contractor shall remove all vegetation that has grown, on or next to buildings. Subsequently, the contractor shall ensure that sidewalks and paved areas are cleaned that all cuttings and debris are disposed of using one of the three (3) large roll-off dumpsters located on the Laboratory.

3.4.2.3 Edging: In conjunction with grass cutting and trimming operations, the Contractor shall edge along all sidewalks, driveways, street edges, curbs, and other paved areas, as well as, those areas immediately adjacent to vertical objects such as buildings, walls, structures, fences, columns, posts, trees, guy wires and poles. Edging shall create a ½ inch wide and 1 inch deep clear zone immediately adjacent to the paved surface. Areas adjacent to vertical objects shall be edged to grass height cutting level (See paragraph 3.4.2.1). Edging shall be accomplished in a manner such that it is free of scalping, rutting, bruising, and uneven or rough cutting. Vegetation removal may be made by mechanical methods. Debris generated from vegetation removal operations which fall on or is thrown on walkways, parking lots, driveways, roadways, curbs, pavements and grassed areas, causing an unsightly appearance, shall be removed from the site the same day and disposed in the three (3) large roll-off dumpsters located on the Laboratory.

3.4.3 Flower Bed/Shrub Bed/Tree Bed Maintenance:

(a) The Contractor shall maintain flower beds, shrub beds, and tree beds as specified below, subject to a plus or minus 15 percent variance. Square footage figures for the various beds are as follows:

(b) The Contractor shall, in maintaining the above vegetation, ensure that the shrubs, shrub beds, tree beds, flower beds, and raised beds free from any and all visible weeds and/or debris. Weeds shall be removed so as not to damage any of the plant.

3.4.3.2 Plant and Replace Flowers: The Contractor shall unearth flower bulbs, remove dead flowers and/or unwanted flowers from the flower beds and raised flower beds. The Contractor shall provide all plans, supervision, and labor to purchase and plant new bulbs (approximately 31,000), annual flowers (approximately 90,000) fall flowers (approximately 2,000) and winter plants (approximately. 1,000) in beds, annually. The contractor shall maintain the flowers to include such tasks as watering and fertilizing. Plants that expire due to Contractors negligence, shall be replaced by the Contractor at no cost to the Government. The government will reimburse the contractor for the cost of flowers and associated supplies, if approved by the COR prior to purchase.

3.4.3.3 Weed Control for Paved surfaces/Building Foundations:
The contractor shall ensure that curbs, sidewalks, paved areas and building foundations are kept weed free. (Weed free means all visible weeds). Dead weeds in excess of 3" in height shall be removed from site within ten (10) days of treatment.

3.4.3.3.1 Weed Control by Application of Herbicides or Growth Regulators: The Contractor shall control undesired vegetation for the growing year. All materials proposed for use shall be in accordance with paragraph 3.5.1 through 3.5.5. The Contractor shall be licensed by the applicable state agency to provide vegetation control in the categories specified in this contract. All work shall be in accordance with federal, state, local, and installation laws and regulations. All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturer’s recommended rates and pressures. Equipment, which has failed, shall be replaced and/or repaired by the Contractor prior to resuming operations. Extreme care shall be exercised to avoid entry of herbicides into drainage structures, streams, ditches and such.

3.4.3.3.2  Control Methods for Weeds: The Contractor shall utilize and apply residual sprays, dusts, granules, or approved herbicides or growth regulators to undesired vegetation for the purpose of controlling, eliminating, and limiting vegetation. Other methods may be utilized if agreed upon by the COR.

3.4.3.3.3 Location, Size, Frequency

3.4.4 Fertilization:

3.4.6 Tree and Shrub Pruning:

(a) Trees shall be pruned in accordance with the following guidelines to selectively remove unwanted growth and encourage trees to grow or respond in a desired manner. All tree pruning shall be accomplished under the supervision of a certified tree worker or arborist furnished by the Contractor, who is trained, experienced, and otherwise qualified in proper tree pruning techniques. Verification of such training, experience, and qualifications must be acceptable to the Contracting Officer’s Representative (COR) prior to initiation of any tree pruning. Prior to starting work the Contractor shall propose a pruning plan for each tree for the approval of the COR. Trees shall be pruned according to their natural growth habit to evenly form and balance the tree, to promote proper health and growth, to respond to damage inflicted by natural or human causes, and to prevent interference with pedestrian and vehicular traffic. All clippings and debris shall be removed and disposed of off the activity the same working day. Pruning shall be done as follows:

(1) Remove dead, damaged, or diseased wood, or structurally weak limbs that may cause a safety hazard.

(2) Remove branches that extend over buildings and endanger roofs, eaves, and windows or hang within eight feet vertically of sidewalks, parking lots and driveways.

(3) Provide clearance for buses, moving vans and similar vehicles along streets.

(4) Cut back branches that overhang or grow into power lines. Anticipate the effects of wind on branches that might fall on power lines. Shape the entire tree rather than notch the top.

(5) Remove growth of small trees in front of windows, over entrance ways or walks and those that will obstruct vision at street intersections.

(6) Remove sprouts that grow from the trunk. Remove sprouts to the height of the first major lateral limb.

(7) Branch stubs shall not be allowed. All branches shall be pruned (removed) back to the next major limb or the tree trunk. Pruning cuts shall be performed in a manner that leaves the branch collar exposed (with no stub beyond the branch collar).

(8) Remove vines, tree sprouts or any other extraneous vegetative growth from under or on shrubbery.

(9) Prune or remove growth in front of windows, over entrance ways or walks, or where vision is obstructed at street intersections.

(10) Evenly form and balance the shrub, bush or plant in order to shape it accordingly to natural growth habits. The request for this service average 1500 hours per year.

(1) Reduce the size and growth rate of each plant by clipping approximately 20% to 30% of the total surface area approximately three (3) to six (6) inches inside the normal "pruned surface". This interior clipping (20% to 30%) shall be uniformly distributed over the entire plant. This procedure shall be performed as a part of the normal pruning operation (when new growth is removed).

(2) Evenly form and balance the plant in order to shape it according to its natural growth habits. "Box" or "circular" shaping is not acceptable, except with the hedges. Hedges shall be sheared or pruning, as appropriate to maintain their established shape and appearance.

(3) Remove vines, tree sprouts, ground cover, or any other extraneous vegetative growth from under or on the plant.

(4) Prune or remove growth in front of windows, over entrance ways or walls, or where vision is obstructed at street intersections.

3.4.7.1 Cleaning of Streets, Parking Lots, Drain Catch Basins, and Building Window Wells, Loading dock leveler pits, and Stairwells: The Contractor shall furnish all labor and equipment to clear debris, sand, dirt, leaves, sticks, tree limbs, and paper from the streets, parking lots, drainage catch basins , strip drains, building window wells, dock leveler pits and stairwells as required to drain storm water and runoff, and prevent standing water and unsightly conditions. The Contractor shall implement all safety rules and provide all safety equipment/tools while performing these tasks. The Contractor shall dispose of collected debris, sand, etc. in accordance with state and local regulations. At NRL and the Annex Building 256 (located on Bolling Air Force Base) there are approximately 34,920 linear feet of street, 22,848 linear feet of sidewalks, and 926,372 square feet of parking lots subject to be cleaned. In addition, there are approximately 200 catch basins/street drains, 20 strip drains, 64 building window wells, 20 Loading dock lifts, and 20 stair wells that require cleaning. A "location list", listing the approximate locations of catch basins/street drains, strip drains, window Wells, Loading dock lifts, and stair wells is shown in Enclosure VIII. About 300 hours are used for this service each year.

3.4.8 Maintenance of Fences: NRL has approximately 32,430 linear feet of fence with a height of 8 feet (includes north of 259). Most fences are galvanized chain-link types with outriggers, barbed wire and gates. The Contractor shall maintain fences, as necessary, to provide serviceable structures free of clinging vegetation such as vines, saplings, weeds, tall grass etc. up to a distance of one foot from the base on each side of the fence. The Contractor shall protect against soil erosion along base of fence that would permit entry of unauthorized persons or animals.

3.4.9 Policing of Grounds: The Contractor shall maintain all grassed areas, lawns, shrub beds, flower beds and tree beds, streets, parking lots, walkways, paved areas, pier, etc. free of trash and litter items (i.e., cups, bags, styrofoam items and plastic items). The Contractor shall also remove any discarded and abandoned items found in the above areas such as wood, pallets, pipes, and pieces of metal or foreign objects. The Contract Project Manager or representative shall conduct a minimum of two daily checks of areas, ensuring that trash, litter, and other debris are disposed of properly. The Contractor shall notify the COR for direction before removing any questionable items. The Contractor shall dispose of all trash and debris collected from the above work and dispose of it in any of the three (3) large roll-off dumpsters located on the Laboratory.

3.4.9.1 Refuse Collection and Disposal: The Contractor shall accomplish removal of refuse from various locations at NRL and the Annex Building 256. The Contractor shall establish regular pickup locations and shall provide extra pickups, as necessary. The Government will provide a vehicle for Contractor use in providing the service listed under this paragraph. Requests for these services average 2500 man-hours per year. The contractor shall train employees in refuse hazard awareness.

3.4.9.2 Scheduled/Location Pickups: The Contractor shall collect refuse from approximately 40 portable trash receptacles at various locations which are primarily used during the months of April through October. The Contractor shall assure that containers never exceed their capacity.

3.4.9.3 Designated Locations Pickups: The Contractor shall maintain refuse collection. This type of collection includes refuse at areas outside of building loading docks; refuse that is placed outside metal dumpsters throughout the facility that is too large to be placed inside the dumpsters; and general refuse accumulations on grounds, streets, and parking lots.

3.4.10 Leaf Clean-Up: The Contractor ensure that the grounds, which includes roadways, parking lots, paved areas, sidewalks, window wells, and stairwells, are kept free of all dead/dropped leaves. This service average 1100 hours per year.

3.4.11 Clean Trash and Debris from Roofs, Scuppers and Gutters: The Contractor shall remove all trash, litter, leaves, sticks, tree branches, discarded boxes, pallets and debris from roofs (all levels, penthouse roofs, etc.), roof drain scuppers, and gutters, as applicable, from all buildings on a scheduled basis as listed in Enclosure No. IX. All gravel found in gutters shall be removed. The Contractor shall provide all necessary safety training to contract personnel for working on roofs and off ladders. The Contractor shall dispose of all trash, debris and gutter gravel, etc. collected from the above work and dispose of same in one of three (3) large roll-off dumpsters located on the Laboratory. These services average about 150 man-hours per year.

3.4.12 Semi-annual base cleanup: The Contractor shall make a base wide cleanup. This work shall be done out of regular hours and will be conducted twice a year. The Contractor shall include a time slot for this in the monthly schedule that is provided to the COR in accordance with CDRL A021. These services average about 160 hours per year.
 

Indefinite Quantity Work Schedule The Contractor shall provide a schedule to the COR upon receipt of IDQ work advising of the time frame when work will be completed. In this schedule, the Contractor shall also include the estimated number of hours by labor category that will be required to complete the work ordered.

3.4.13 Shrub Replacement: The Contractor shall remove dead, damaged or diseased shrubs, and replace shrubs. If shrub is not to be replaced, the entire shrub shall be removed to 6 inches below ground line. Resulting cavities shall be filled with topsoil, compacted, re-graded, and sprigged with grass or otherwise finished to match the surrounding area. Care shall be taken not to damage existing surrounding shrubbery at the removal site. All cuttings and debris generated by the Contractor' s operation shall be removed from the work site the same day. If shrub is to be replaced, the Contractor shall furnish and plant new nursery-grown shrubs. Plants shall meet the requirements of the American Standard of Nursery Stock as published by the American Association of Nurserymen, Inc. Shrubs shall be of same size and type as that replaced except limited to five gallon size.

All planting procedures shall be in accordance with accepted plant nursery standards. The Contractor shall be responsible for watering new shrubs sufficiently until growth is established. All plants that die or fail to develop noticeable growth shall be replaced by plants of like size and type by the Contractor, at no additional cost to the Government. These services average 250 hours per year.

3.4.14 Tree Replacement: The Contractor shall remove dead, damaged, diseased or undesirable trees as directed by the COR, including trees felled by weather or accident, such as damages created by hurricanes, storms, and tornadoes when requested by the COR. The stumps shall be removed to a depth of at least 6 inches below grade. The area shall be filled to grade with topsoil, properly compacted, and sprigged with grass or otherwise finished to match the existing area. All cuttings and debris generated by the Contractor's operation shall be removed from the work site the same day and disposed of properly.

All trees shall be nursery grown and shall bear certification indicating species, common name, and grade. Plants shall be health, living specimens which are considered to be number one grade stock. Planting procedures shall be in accordance with accepting nursery standards. The Contractor may invoice and payment will be made when initial planting is complete; however, the Contractor shall water and otherwise provide continuing care for new plants sufficiently to ensure proper development. All plants that die or fail to develop noticeable growth within one year of planting shall be replaced by plants of like size and type by the Contractor, at no additional cost to the Government. Requests for this service average 750 hours per year.

3.4.15 Grassing: Bare and slightly eroded areas (areas which vary in size from 10 to 1,000 square feet and can be repaired with the placement of four (4) inches or less of topsoil shall be filled with topsoil to a minimum depth of two (2) inches, raked, fertilized, seeded, and watered to establish a healthy grassed covering. If existing in sufficient depth topsoil shall be scarified to a depth of one (1) to two (2) inches prior to application of fertilizer and seed. Fertilizer shall be uniformly applied at a rate of one (1) pound of actual nitrogen per 1,000 square feet. Seed shall be evenly distributed at the rate of four (4) pounds per 1000 square feet, and the area completely but lightly covered with straw mulch and watered. Grass seed types to be applied shall match that of existing or surrounding grassed areas. Grass seed shall be of high quality, containing less than 0.75 percent weed seed.

Matting or other suitable erosion control material shall be placed in steep terrain areas and along natural and man-made drainage ways. Establishment shall include watering and providing other continuing care as necessary to firmly establish new grass growth and ensure proper development. Grassed areas that die or fail to develop noticeable growth for a period of on year after seeding shall be re-grassed by the Contractor at no additional cost to the Government. Requests for grass seeding average 100 hours per year.

When directed by the COR, the Contractor shall perform slit seeding already grassed areas.

3.4.16 Soil Analysis: When ordered by the COR, the Contractor shall arrange for a soil analysis of all grassed areas to be done. This analysis will be used by the Government in determining what soil changes, if any, may be needed to improve the soil condition. The Contractor shall provide a written, detailed report (CDRL A023), reflecting the existing soil condition and what recommended action should be taken to correct any undesirable or deficient soil condition. This report shall be submitted to the COR within 30 calendar days of the initial order to provide soil analysis. These services average 12 times per year.

3.4.17 Sodding: The Contractor shall furnish and place sod (at areas indicated) when requested by the COR. Sod type shall be comparable to that of surrounding grassed area. Sod shall be dense, uniform, weed free, certified to be free of disease, insects, and nematodes, have minimum thatch, and good sod strength. It shall have soil depth of 0.5 to 1.25 inches. Sod shall not be allowed to become dry and when stacked it shall not be allowed to heat up above 100 degrees F. Soil shall be moist just prior to laying sod on well-graded surface free of vegetation and suitable for accepting the sod. Sod blocks shall be placed in rows butting each piece firmly against the last. Joints in successive rows shall be staggered. Immediately following placing, the sod shall be rolled to provide firm contact with soil. Cracks shall be filled with topsoil. As soon as this process is complete, sodded area shall be irrigated by uniform application of one half inch of water. No more than 60 minutes should elapse from the time sod is placed until it has been irrigated. Requests for this service average 200 hours per year.

3.4.18 Liming: When ordered by the COR, the Contractor shall furnish and apply ground limestone to grassed and other soil areas at the rates pre-scribed by the COR. Requests for this service average 100 hours per year.

3.4.19 Aerating: When ordered by the COR, the Contractor shall provide all labor and equipment to aerate specified grassed areas. Lawn and/or grassy areas shall be aerated with the appropriate equipment that will produce minimum wide holes of 1 ½ inches in length and ½ inch in diameter and at maximum 4 inch on center. Large open turf areas may be aerated with equipment that does not produce cores. Generally, this service will be ordered in conjunction with other orders, such as fertilization and seeding requirements. Requests for this service average 100 hours per year.

3.4.20 Thatching: When ordered by the COR, the Contractor shall provide all labor and equipment to remove thatch accumulation and buildup in specified grassed areas consistent with accepted industry standards and practices for the types of grass being serviced. Requests for this service average 100 hours per year.

3.4.21 Special Grounds Maintenance: When requested by the COR, the Contractor shall provide special grounds maintenance (i.e., grass cutting, trimming, pruning, etc.) for VIP visits, maintaining Site C-4-95 located east of Building 222 (2 acres). These services average about 1500 hours per year.

(a) Unscheduled grounds maintenance includes a one time cutting, trimming, pruning, etc. of a specific area(s) when services are required between scheduled occurrences, or in grounds areas which may not be included in the fixed-price portion of the contract. Work shall be performed in accordance with the standards specified for each in the fixed-price portion of this Statement of Work.

3.4.22 Lawn Coloring: When directed by the COR, the Contractor shall perform lawn coloring. Lawn coloring shall be the application of a Vegetable based dye to enhance the appearance of a distressed turf area. The application shall present an even appearance free of dark spots and untreated turf. Surrounding walks, curbs, roads and structures shall be free of overspray. These services average approximately 20 hours per year.

3.4.23 Ornamental Plants, Flowers, Shrubs, Ground and Tree Pest Control: The Contractor shall provide control of bag worms, army worms, tent caterpillars, sod-web worms, spider mites, clover mites, lace bugs, Japanese beetles, aphids, and other similar type pests on all bedded ornamental plants, flowers, shrubs, and trees. The Contractor shall utilize approved pesticide sprays, dusts, granules, or baits and apply same using regular industry practices and methods to obtain the control required. Minimum control is defined as prevention or reduction or elimination of the pest population to a point where no damage is being done to the host plant(s). These services average approximately 50 hours per year.

3.4.24 Bituminous Asphalt Pavements Repairs: Wide cracks 1/8 inch or wider shall be sealed individually with a prepared joint sealer. Permissible sealers include those which meet Federal Specification SS-S-1401 or which are commonly used and accepted within the industry for the type of-pavement and service to which the pavement is subjected. Potholes and upheavals areas up to sixteen (16) square feet shall be repaired by removing the damaged area. The edges of the repaired areas shall be cut straight and vertical. Repair areas shall be primed with a liquid asphalt and patch material shall be placed, graded, and thoroughly compacted. These services average about 100 hours per year.

3.4.25 Unscheduled Pickups: The Contractor shall pick up refuse at various locations on a per-call basis at the request of the COR. There are approximately fifteen (15) unscheduled pickups of this type daily. Such collections would include removing large items from any building (interior and exterior) and grounds locations at NRL that would not be removed by custodians, such as packing crates, boxes, etc., and removing refuse and debris from RDSD repair projects. The Contractor shall dispose of all refuse collected in the three (3) large metal roll-off dumpsters located on the Laboratory.

3.4.26 Ceremonial Set-Ups: The Contractor shall provide all labor necessary for Naval Research Laboratory's (NRL) ceremonies and special occasions when requested by the COR. These services will entail providing laborers to perform tasks such as setting up and removing chairs, tables, decorations, podiums; setting up and assisting with NRL's Bloodmobile operations and other tasks required and specified by the COR. The Contractor shall maintain an inventory of at least 100 folding chairs and 25 tables (6 or 8 foot). Historically, these services average 500 hours per year.

3.4.27 Unscheduled Pickups of Recycled Material: The Contractor shall pickup contents from recycle containers/areas and transport to designated receptacles on NRL. These services may average 40 hours per year.

3.4.28 Out of hours grounds work: When requested by the COR, the Contractor shall provide out of hours grounds work (i.e., sod placement, seeding, tree planting, flower planting).These services average about 750 hours per year.

3.4.29 Heavy Weather Services: The Contractor shall secure equipment and materials which may be damaged or which presents life/property safety hazards during anticipated heavy weather i.e., rain and wind storms, gales, hurricanes, and tornadoes. Examples of services to be performed are: clean out scuppers and drains on roofs; place miscellaneous loose items on roofs inside buildings; fill and place sand bags; and place exterior trash containers inside the nearest buildings (small containers only). Specific direction may be provided to the Contractor by the COR concerning potential hazard at the time heavy weather warnings are announced. These services average about 100 man-hours per year.

3.4.30 Snow/Ice Removal: When requested by the COR or QAE, the Contractor shall provide snow and/or ice removal service during regular working hours, as well as "out-of-hours", in accordance with their pre-approved snow plan. These services average about 3500 hours per year.

3.4.31 Part time Manpower for Snow/Ice Removal: When requested by the COR the contractor shall provide part time (non-regular) labors to support services described in Enclosure XIII. These services average about 2000 hours per year

3.4.32 Cob Web Removal: When requested by the COR or QAE, the Contractor shall remove Cob Webs from such places as windows, entrances, lights, and stairways. Approximately forty (40) man-hours will be used each year.

3.4.33 Area Clean-out: When Requested by the COR or QAE, the Contractor shall clean-out areas that have been vacated. These services average about 1,000 hours per year.

3.5 REQUIREMENTS FOR PEST CONTROL SERVICES:

The Contractor shall provide necessary personnel, materials and equipment, except otherwise specified to be furnished by the Government, to provide pest control services as described herein. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference is unavoidable, the contractor shall make every effort to minimize the impact. All required work schedules shall be submitted to and approved by the Contracting Officer’s Representative (COR). In no event, shall the Contractor change approved work schedules without the prior consent of the COR.

(a) Scheduled Services. Proposed schedules for each scheduled service, covering the entire term of the contract, shall be submitted to the COR for approval within fifteen (15) calendar days from the contract start date. Schedules shall indicate the week of the month that monthly or less frequent services shall be performed, and the day of the week that bi-weekly or more frequent services shall be performed. Approved schedules shall be strictly adhered to. Any proposed changes must be submitted to the COR for approval at least three (3) working days in advance. All scheduled services are included in the firm fixed-price portion of the contract.

(b) Unscheduled Services. Unscheduled services will be performed as service call work (firm fixed-price), as delineated in the technical specifications for each service. The Contractor shall provide adequate procedures for receiving and responding to service calls during regular working hours.
 

(1) Service Call Work. A service call in an unscheduled request for pest control services initiated by building occupants, or by designated Government representatives. All service call work is included in the firm fixed-price portion of the contract. The Government’s work reception center will advise the Contractor by phone of all service call requests received and the classification of each call as either emergency or routine based on the definitions provided below. A description of the pest problem, date and time received, location, classification, and other appropriate information will be placed on a Service Call Work Authorization Form and a copy made available for pickup by the Contractor at the Government’s work reception center. A copy of the work authorization form shall be returned to Government’s work reception desk within 24 hours after the completion of the initial inspection and treatment for each service call.
 
(a) Emergency Calls – Service calls will be classified as emergency at the discretion of the COR. Generally, emergency calls will consist of obtaining control of pest which could affect the health or well being of personnel. The Contractor shall respond immediately and must be on site to provide an initial inspection and treatment within four (4) hours after receipt of an emergency call for household and nuisance pests. Immediate response for Emergency calls for the miscellaneous pests under paragraph 3.5.10 shall be within 60 minutes. No more than 10 percent of calls to the Contractor will be classified as emergency.R

(b) Routine Calls. All non-emergency service calls will be classified by the COR as routine. The Contractor shall complete the initial inspection and treatment for each routine service call within 48 hours after receipt.
 

(c) Check In/Check Out and Notification Requirements. (1) The Contractor’s project manager shall check in prior to the commencement of each day’s work, and check out at the completion of each day’s work, at a site designated by the COR. At the time of check in/check out, the project manager shall indicate:

• The services planned to be provided during the day
• The location of the planned services
• Planned services which were not completed during the day
• Schedule of proposed follow-up treatments identified during the day

3.5.2 Contractor Personnel: The Contractor shall provide certified and trained personnel to accomplish the required services in a manner consistent with the highest professional standards of the pest control industry. Pesticide applications shall be made only by certified applicators. Supervisors must be certified in all areas of pest control services required under this contract and in accordance with State and Department of Defense regulations. If operations involve concurrent applications in more than one (1) EPA designated area, personnel certified in each area shall be present at the time such applications are made.

3.5.3 Pesticides: In accordance with CDRL A024, the Contractor shall submit data report on all pesticides to be used, for the written approval of the Contracting Officer's Representative (COR) five (5) days prior to the initiation of pesticides application. Data shall include a list of pesticides, manufacturer's instructions and intended use of each pesticide. Any change in pesticide usage shall require prior approval of the COR. All pesticide usage shall be in strict conformance with the manufacturer's directions. The Contractor shall maintain a record of all pesticides used which shall be made available for Government review, at all times. The Contractor shall provide a computer program indicating when, where, what type of pest and what type of pesticide used. This program shall be done on a personal computer (IBM compatible) (CDRL A025) and any apparent discrepancy between this Statement of Work and the pesticide instructions will be reported to the COR and will be resolved in favor of the manufacturer's instructions.

3.5.4 Pesticide Application: During preparation, application and/or disposal of pesticides, the Contractor shall comply with the following:
 

(a) In accordance with the paragraph titled "Scheduled Services" above and CDRL A026, the Contractor shall submit to the COR a proposed schedule for each scheduled service, covering the entire term of the contract, not later than fifteen (15) days from the date of contract award. The Contractor shall also submit to the COR, a mini-schedule of locations for application and/or disposal of pesticides each day such work is planned. (CDRL A026)

(b) Keep safety equipment and spill kit available at all times.

(c) Ensure that equipment is attended while filling to prevent overflow.

(d) Use backflow preventers on hoses when connected to water outlets in filling operations.

(e) Inspect equipment (per manufacturer's instructions) and the work area during application to ensure proper and safe treatment.

(f) Dispose of all pesticides and containers in accordance with COR's instructions. This will require the contractor to manifest the hazardous waste/hazardous material (HW/HM) and deliver to the on-station disposal site.

3.5.5.1 Control Method Changes: The Contractor shall recommend control method changes to the COR whenever:

a.  Newer, safer and more effective methods become available.

b.  More selective pesticides become available.

c.  Less toxic and less persistent pesticides become available.

3.5.6.1 The Contractor shall be responsible for proper cleaning, decontamination, and reporting pesticide spills as specified by the DOD Pesticide Spill Prevention and Management Manual TIM #15 and NRL Hazardous Substance Spill Contingency Plan NRL Instructions 6240.6B. All spills shall be reported immediately to the COR. All vehicles containing pesticides shall be equipped with a fire extinguisher, emergency wash water and spill and decontamination kit(s) as appropriate to contain the amount of pesticides carried.

3.5.6.2 The Contractor shall only be permitted to store enough pesticides as required to perform each individual operation.

3.5.6.3 The Contractor shall provide instructions to occupants on precautions to follow before, during and after each rendering service (i.e., "Do not enter areas for certain time limits, provide adequate ventilation, possibility of contaminating food or drink").

3.5.7 SPECIFIC FUNCTION REQUIREMENTS: 

The Contractor, when fulfilling the requirements of this contract, shall include the following components each time services are rendered:

(1) A complete inspection of the site.

(2) Pest identification, visible pest damage, or any potential for pest infestation.

(3) Determine the extent of the pest problem.

(4) Corrective action shall be taken as appropriate to control, prevent, or otherwise mitigate the pest(s). The Contractor shall use non-chemical techniques as the primary method of control. When pesticide use is necessary, the Contractor shall employ the least hazardous material, most precise application technique, and minimum quantity of pesticide necessary to achieve control.

(5) Evaluation of the effectiveness of the treatment, and corrective action taken until the specified levels of control are achieved.

(6) In writing, advise building monitors, improvements necessary in sanitation, waste handling, and other measures beyond the Contractor’s purview, which impact effective pest management.

(7) Develop procedures for handling pesticides spills including reporting it and for providing for security on vehicles and equipment.

(8) Develop recommendations for appropriate medical or veterinary treatment, other than pesticide applications, for humans or pets with pest problems.

(9) Use Integrated Pest management controls. Provide monitoring of traps. Provide trap locations.

(10) Develop and record on IBM compatible computer

3.5.8 HOUSEHOLD PEST CONTROL:

3.5.8.1 Unscheduled Pest Control Service: The Contractor shall provide pest control services for the control of roaches, ants, silverfish, spiders, other arthropods, and rodents such as mice and rats on a per call basis.

3.5.8.1.1 Control Methods: The Contractor shall utilize Integrated Pest Management methods and regular industry practices by applying pesticides and/or other methods to obtain the control required. The building’s occupants and/or mission may require the application of chemicals after 1500 hours. The Contractor shall remove any debris left by the pests (i.e., cob webs).

3.5.8.1.2 Location and Frequency:

(1) Household pest control services calls will be ordered by the COR or QAE on an on-call basis.

(2) The cafeterias and recreation club shall be regularly treated on the last Saturday of each month.

(3) All buildings and structures, included for household pest control services, are listed in Enclosure No. VI. Requests for this service average 50-60 per month.

(4) Pesticides that leave an odor or that may not be applied while area is occupied shall be done out-of-hours.

3.5.8.1.3 Minimal Acceptable Level of Pest Control: After initial treatment/service of the specified area(s), the Contractor shall maintain control of area(s) as follows:

(1) Cockroaches: Adult roaches are frequently controlled after one pesticide treatment; however, the emerging nymphs may require one (1) or two (2) follow up treatments over two (2) to three (3) month period. Catches in Contractor placed sticky traps shall be reduced to fewer than five (5) in a three (3) month period, if sticky traps are used.

(a) Buildings Without Food Facilities and Warehouses: Control shall be established within three (3) treatments and remain free of infestation for an additional 30 days.

(b) Buildings With Food Facilities: In non-food areas, control shall be established within three (3) treatments and remain free of infestation for an additional 30 days. In food preparation and dining facilities, control shall be established within three (3) months after treatment and maintained or improved thereafter. The Contractor shall report indications of poor sanitation practices to the COR. These services shall be performed "out-of-hours".

(3) Rodents:  Roden sightings or evidence of rodents (droppings, burrows, gnawing damage, etc.)shall require initiation of control measures within 24 hours. Control shall be achieved within 15 days. The Contractor shall continue to prevent re-infestation. In the event of re-infestation the Contractor shall inspect the building and notify the COR of suspected routes of entry.

3.5.8.1.4 Response Time: The Pest Controller shall upon notification by the COR, respond within four (4) hours for urgent service calls and within forty-eight (48) hours on regular service calls.

3.5.9 Nuisance Pest Control: Provide control of occasional invasion of nuisance pests to include birds, removal of bird nesting material, control of bees, wasps, removal of nests; control of ticks, fleas, crickets, etc. as ordered by the COR.

3.5.9.1 Control Methods: The Contractor shall utilize Integrated Pest Management Methods and/or regular industry practices by applying pesticides and/or other methods to obtain the control required.

3.5.9.2 Location, Size, Frequency: The locations at which such services shall be required may be any of the facilities at NRL. Historically, approximately 100 requests per year for this type pest control service have been required. Occasionally, laboratory facilities have also experienced pest invasion requiring treatment.

3.5.9.3 Minimal Acceptable Level of Control

(1) Arthropods Other Than Cockroaches: Control shall be established within 30 day treatment period and shall remain for an additional 30 days thereafter.

3.5.9.4 Termites: When notified by the COR, the Contractor shall provide treatment for termite infestation as required to control termites utilizing regular industry practices.

3.5.9.4.1 Annual Inspections: The Contractor shall inspect all buildings at NRL and its field sites annually. The Contractor shall prepare a schedule for termite inspections and submit it to the COR, in accordance with CDRL A027.

3.5.9.4.2 Annual Inspection Termite Report: Within 15 calendar days of completion of the annual inspection of buildings for termites, the Contractor shall submit a report (CDRL A028) to the COR reflecting buildings and specific location (s) within buildings where evidence of termite infestation was found.

3.5.9.4.3 Acceptable Level of Control: Control must be established within 30 days after treatment.

3.5.10 Other Miscellaneous Pest Control:

3.5.10.1 Special Service: The Contractor shall provide services consisting of immediate response to control live or dead pests other than those types of pests indicated in paragraph 3.5.9, including poisonous and nonpoisonous snakes, foxes, raccoons, skunks, stray cats and dogs, or other vertebrates.

3.5.10.2 Control Methods: The Contractor shall utilize regular industry practices to obtain the control required (i.e., traps, and snares). Dead pests/carcasses shall be removed as set forth in paragraph 3.5.12. Guns, pesticides, insecticides, or herbicides shall not be used to control live pests. Pests that the Contractor believes to be rabid or poisonous shall be terminated, if required to obtain desired control. The Contractor shall be responsible for removing any animal from N.R.L. following all local regulations. No animals will be destroyed without prior approval of the COR or QAE. The Contractor shall be capable of trapping or snaring small animals.

3.5.10.3 Response time/Location and Frequency: Location may be anywhere at NRL and its field sites. Estimated frequency is 50 problems per year. The Pest Controller shall be equipped and on site within one (1) hour.

3.5.10.4 Acceptable Level of Control

(1) Live poisonous snakes: Death and removal of carcass in accordance with paragraph 3.5.12

(2) Live nonpoisonous snakes: Removal from location and release into acceptable forest area.

(3) Live animal pests: Removal from location. If removal cannot be accomplished in a safe manner or if the pest appears extremely violent or rabid, then the pest shall be destroyed. Carcass removal shall be accomplished in accordance with paragraph 3.5.12 unless the COR specifically requests the carcass for a laboratory rabies check.

3.5.10.5 Required Contractor Response Time: The Contractor shall, upon notification by the Government, immediately respond to the reported location of the problem. On-scene response within 60 minutes will constitute acceptable immediate response. Once response has been made, the Contractor shall provide continuous service to obtain the desired level of control.

3.5.11Carcass Removal: All dead or dying rodents and other animals whether resulting from pest control operations or otherwise, shall be removed from the installation and disposed of by the Contractor in accordance with local ordinances. Recovery and disposal shall be made within 24 hours after notification of the presence of dead or dying animals. In the event that noxious odors indicate the presence of dead rodents or other animals inaccessible areas, the Contractor shall make every effort to locate and remove the carcass and apply effective deodorizer at the time of discovery or within four (4) hours after notification of such a condition, during normal duty hours. Requests for this service average 10-15 per year.

3.5.12 RECORDS AND REPORTS: The Contractor shall maintain, complete, and submit all such records and reports herein specified. Records shall also be maintained in accordance with District of Columbia Law.

3.5.12.1 The Contractor shall maintain forms (DD 6250/2 and DD 6250/3) at NRL daily as operations are performed. All operations, both chemical and non-chemical, shall be recorded on the forms within 24 hours of completion of daily activities.

3.5.12.2 DD 6250/2 and DD 6250/3: The Contractor shall prepare and submit monthly summaries of performance (CDRL A029) to include dates of service(s) provided, hours utilized, locations) treated, and quantity(s) and method of application. The monthly summary shall be the DD 6250/2 and DD 6250/3 (true copies of the originals maintained by the Contractor under paragraph 3.15.1 above shall be submitted with the Contractor's monthly invoice to the COR).

3.5.12.3 Inspection by Regulatory Agencies: The Contractor shall notify the COR immediately by phone of any inspection visit by the agent (s) of any regulatory agency (other than OSHA) at any time, occurring on the installation. In no case shall inspectors be allowed to proceed with any inspection on the installation without proper identifications and authorization of the COR. The Contractor shall report, in writing, to the COR within 24 hours after the inspection: the name(s), identification, title(s) and number(s), agency(s) of the inspector(s) and the reasons for the visit. The Contractor shall also submit a copy of all reports issued to the Contractor and thereafter as further reports are received. If samples are obtained, the Contractor shall obtain like samples, signed by the Inspector as like samples, to be submitted to the COR with the written report.

4.0 DELIVERABLES

In addition to the deliverable items required in Sections 1-3 of this Statement of Work, the Contractor shall provide the following:

(1) In accordance with CDRL A030, the Contractor shall provide semi-monthly progress reports to the COR for review.

(2) In accordance with CDRL A031, the Contractor shall provide monthly summary reports of completed work orders. This report shall be submitted in conjunction with the Contractor’s invoice.

(3) In accordance with CDRL A032, the Contractor shall submit its Standard Operating Procedures to the COR within ninety of the contract award.

(4) In accordance with CDRL A033 and Section H of the Solicitation - Special Contract Requirements, the Contractor shall submit a certified equipment inventory report, within 30 days of the contract award. Subsequently, the Contractor shall report any inventory discrepancies in the inventory report as they arise, submitting a revised inventory report annually during contract performance.

NOTE:  THE THIRTEEN ENCLOSURES REFERENCED THROUGHOUT THIS STATEMENT OF WORK WILL ONLY BE AVAILABLE IN THE PDF FILE.